POLICY AND PROCEDURE MANUAL
Department of Intercollegiate Athletics

To reference the policies and procedures below either scroll through the listing or click on the appropriate heading in the Navigation Menu.  Click on the specific section heading or appendix title to open that file in .pdf format. To download a free copy of Adobe Acrobat Reader, click here. Remember to use Firefox as your browser for optimal viewing of the P&P.
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Section 1:  Introduction and Overview Section 6: Facilities
Section 11:  Public Affairs
Section 2:  Personnel Policies Section 7:  Scheduling/Game Contracts Section 12:  Ticket Procedures and Priorities
Section 3:  General Office Procedures Section 8:  Team Management Section 13:  Compliance
Section 4:  Financial Policies Section 9:  Student-Athlete Section 14:  Camps and Clinics
Section 5:  Travel Policies Section 10:  Health Services

Frequently Used Forms/Information

Managing Fillable Forms: PDF Forms cannot be saved electronically; complete and print only.  Word Template (.dot) and Word Document (.doc)  forms complete and use "Save As" command to save an electronic copy. Excel Forms (.xls) use "Save As" command and save to hard drive prior to entering information.
ROSTER MANAGEMENT
RECRUITING
ADMINISTRATION
SCHEDULE/ OTHER
Roster Add  (pdf)
  PSAE  (pdf)
  Travel Authorization Advance
 Facilities Forms
Roster Drop  (pdf)   Admission Referral Request  (pdf) Reimbursement Request Form
Practice Reporting Forms
Roster Limits by Sport (pdf)
Official/Unofficial Visit Preapproval Form(pdf)
Camp Forms and Information

Voluntary Termination of Aid (pdf)
  Post Official Visit Summary Form
Checklists -- Post Season Camp Employee Background Check
Tryout Procedures and Form NLI Request (pdf)
Employee Exit  Form


Financial AidAgreement Form/Info Employee Clearance Forms: Professional

Recruit Host Money Form
Employee Clearance Forms: Classified, Operational, Hourly


Meals Per Diem Form

    

Section 1
INTRODUCTION AND OVERVIEW

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Section 2
PERSONNEL POLICIES
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Section 3
GENERAL OFFICE PROCEDURES
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Section 4
FINANCIAL POLICIES



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Section 5
TRAVEL POLICIES

           APPENDICES
             
    
A. TRAVEL REIMBURSEMENT POLICIES
                     B. VAN/TRAVEL POLICY  
                 
           a.  Van Operators Checklist
                                b.  Vehicle Use Acknowledgement Form
                                c.   State/Rental/Personal Vehicle Policy
                     C. LODGING & MEALS EXPENSE GUIDELINES AND LIMITS    
                                a.  Per Diem Receipts
                     D. TRAVEL AUTHORIZATION ADVANCE FORM
                     E. PROCESSING TRAVEL AUTHORIZATION/ADVANCE
                     F.
RECRUIT OFFICIAL/UNOFFICIAL VISIT FORMS 
                                a.  Official/Unofficial Visit Pre-Approval Form
                                b.  Post Official Visit Summary Form    
                     G. CONVENTION TRAVEL GUIDELINES
                     H. TEAM TRAVEL ITINERARY TEMPLATE 
 
                     I.   HOTEL DIRECT BILL  
                 
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Section 6
FACILITIES
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Section 7
SCHEDULING/GAME CONTRACTS
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Section 8
TEAM MANAGEMENT
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Section 9
STUDENT-ATHLETE
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Section 10
HEALTH SERVICES
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Section 11
PUBLIC AFFAIRS
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Section 12
TICKET PROCEDURES AND PRIORITIES
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Section 13
Compliance
COMPLIANCE   

        APPENDICES
                    A.  ACADEMIC PROGRESS REPORT 2005-06
                    B.  ACADEMIC PROGRESS RATE REPORT - COVER SHEET
                    C.  FEDERAL GRADUATION RATE 2000-01

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Section 14
CAMPS AND CLINICS  


APPENDICES
          A. PLANNING CHECKLIST
          B.  INTEREST APPLICATION
          C.  
NCAA GUIDELINES

          D.  
CAMP/CLINIC DESCRIPTION FORM

          E.  
EMPLOYMENT CONTRACT

          F.  CAMP STAFF PAYROLL REQUEST/STAFF SUMMARY FORM
         
G.  ROSTER FORM
         
H.  DISCOUNTS
                   a.  Individual Discount Report
                  
b.  Group Discount Report
          I.
   
NON-INSTITUTIONAL CAMPS
                   a.  Athletics Staff Members Employment
                   b.  S/A Employment Noninstitutional Camp
         
J.    PRE-CAMP INSURANCE CONFIRMATION
          K.  
POST EVENT EVALUATION FORM

          L.  
CAMP INCOME STATEMENT
          M. 
CAMP REFUND REQUEST FORM
          N.  
CAMPER INFORMATION FORM

          O.   HEALTH CARE SERVICES - CAMPS
          P.    INJURY REPORT FORM
          Q.   SAMPLE CONFERENCE SERVICES CONTRACT
          R.   CONFERENCE FEES STRUCTURE
          S.    INDEPENDENT CONTRACTOR INFORMATION   
          T.    INDEPENDENT CONTRACTOR CHECK REQUEST
          U
.   CONFERENCE SERVICES GUEST INFORMATION
          V
.   VAN RENTAL REQUEST FORM
          W.  CAMP EMPLOYEE BACKGROUND CHECK 
 
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Department of Intercollegiate Athletics
P.O. Box 399
Williamsburg, VA  23187

www.tribeathletics.com